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MINUTES HISTORIC PRESERVATION COMMISSION REGULAR SESSION October 7, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 5:00 PM

CALL TO ORDER

Chair Huff called the meeting to order at 5:00 p.m.

ROLL CALL

Present:	Michael Wilson, Commissioner
	Dan Huff, Chair
	Dan Biel, Vice Chair
	Timothy Bohen, Commissioner
	Steve Hannestad, Commissioner
	Gail Munden, Commissioner
Absent:	Susan Kalasunas, Commissioner
Staff Present:	Lynanne Dellerman, Recreation & Cultural Resources Manager
	Tobin Sidles, Town Attorney
	Steve Solomon, Council Liaison

CALL TO AUDIENCE

Oro Valley resident Paul Loomis spoke regarding last meeting's minutes.

Oro Valley resident and Tracey Alexander spoke regarding the zoning variance required for the Thomas Gist house, and asked the board for support with the variance.

COUNCIL LIAISON COMMENTS

No comments at this time.

INFORMATIONAL ITEMS (this item is for report/comments only, no discussion is allowed)

Current information for Historic Preservation Commissioners
Report from Oro Valley Historical Society President
Report from Gail Munden, HPC liaison to the Oro Valley Historical Society

Ms. Dellerman informed the commission members that meeting agenda packets will be available online for all commission members to download.

Ms. Dellerman reviewed the Rehablitation Tax Credit with the commission and provided information on how the commission could benefit from this tax credit. Ms. Dellerman informed the commission of the upcoming events partaking at the Steam Pump Ranch.

Ms. Dellerman reported on the Monster Mash event, the Haunted Hayrides, and her attendance in the International Festival and Events Conference.

Oro Valley Historical Society President Roxy Johnson reported the following:

Oro Valley book Author Jim Williams will be hosting a Hike to Romero Ruins
Jim Click raffle fundraiser will run through the next two months and the prize drawing will take place in December
The planting for the Heritage Garden will be in stock tanks due to rodent problems.
The Historical Society will be selling Christmas items at the Second Saturday even at Steam Pump to raise money for the ranch, beginning November 9.
Jim Skalaky took over the Historical Society newsletter and the first newsletter was sent out this week
Quarterly informational meetings every second Wednesday of the month starting at 2 pm for those who are interested in becoming docents.

Gail Munden asked for confirmation on the utilization of the $100,000 allocation to the fire suppression system and security system for the Pusch House will be used for that purpose. Oro Valley resident Paul Loomis lobbied for an additional $50,000 added to the already $50,000. Commissioner Munden would like an accurate estimate to when that project will be complete. Due to the surplus in the Town's budget, Gail asked if a large sum of that amount can be allocated for the restoration for the Steam Pump Ranch, due to it being a vital part of Arizona and Western History.

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE SEPTEMBER 9, 2019 REGULAR SESSION MEETING MINUTES

Chair Huff requested that the September 9 minutes be modified to reflect the correct agenda topic for item number 3. Chair Huff also asked that his vote be corrected to approve.


				Motion by Commissioner Gail Munden, seconded by Commissioner Steve Hannestad

		Vote: 6 - 0 Carried

	2.	DISCUSSION ON THE POSSIBILITY OF A PUBLIC-PRIVATE PARTNERSHIP TO REPAIR THE PROCTER LEIBER HOUSE
		Vice Chair Biel provided a timeline of the history between the Town of Oro Valley and the Procter Lieber house. Vice Chair Biel shared that the Procter Lieber house is considered a historical piece by the state of Arizona. Vice Chair Biel stated that a private-public funding is a potential solution to the rehabilitation of the house. Vice Chair Biel stated that the Town would still have control of the restoration. Vice Chair Biel stated that brining in the private sector assists with relieving the funding responsibility. Vice Chair Biel stated that this rehabilitation process would begin through Request for Proposal. Ms. Dellerman stated that this would be a multiple proposal process. Commissioners Wilson & Bohen asked what the time frame would be for the completion of the proposal process would be. Town Attorney Sidles stated that this would be a very lengthy process. Chair Huff stated he is excited for the possibilities and the big potential that the private-public partnership may bring.

	3.	DISCUSSION ON THE STEAM PUMP RANCH MASTER PLAN RELATED TO STABILIZING THE INTERIOR OF THE LEIBER HOUSE
		Ms. Dellerman presented the original master plan of the Procter Leieber house and informed the commission that several changes to the plans have occurred since. Ms. Dellerman also reviewed the 2015 assessment report. Ms. Dellerman reported that rodent extermination occurred on the property.

	4.	DISCUSSION ON FUNDS GENERATED FROM EVENTS HOSTED AT STEAM PUMP RANCH
		Ms. Dellerman informed the board that there are funds specifically set for repairing the Steam Pump Ranch. Ms. Dellerman informed the board that the board can request the monies. Commissioner Hannestad asked Ms. Dellerman to elaborate on the fund's purpose. Ms. Dellerman clarified that the funds can be accessed by the board, however, the appropriate policies and procedures need to be followed. Commissioner Bohen asked Ms. Dellerman for the amount that was revenued during the monster mash. Ms. Dellerman stated that an approximate amount of $8,000 was generated.

FUTURE AGENDA ITEMS The Historic Preservation Commission may bring forth general topics for future meeting agendas. Discussion must be limited to clarification only. The next Historic Preservation Commission meeting is tentatively scheduled for Monday, November 4, 2019 at 5:00 p.m.
		The following items were requested by the Commission: Update on the public-private partnership Discussion on the Town's financial priorities of Steam Pump Ranch Discussion on possible support for Oro Valley resident Tracey Alexander Discussion on the funds that were generated during the Monster Mash event Discussion and recommendation to the Town for a budget increase for Steam Pump Ranch

ADJOURNMENT


				Motion by Commissioner Timothy Bohen, seconded by Vice Chair Dan Biel

Vote: 6 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 7th day of October 2019. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 5th day of November, 2019.

___________________________
Maritza Valenzuela
Senior Office Specialist