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MINUTES HISTORIC PRESERVATION COMMISSION REGULAR SESSION November 4, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 5:00 PM

Meeting was called to order at 5:00 p.m. by Chair Dan Huff.

CALL TO ORDER

Meeting was called to order at 5:00 p.m.

ROLL CALL

Present:	Michael Wilson, Commissioner
	Dan Huff, Chair
	Dan Biel, Vice Chair
	Timothy Bohen, Commissioner
	Steve Hannestad, Commissioner
	Gail Munden, Commissioner

		Vote: 6 - 0 Carried

CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.
		N/A.

COUNCIL LIAISON COMMENTS
		Council Liaison Solomon provided some background information on the Town's golf course funding.

		INFORMATIONAL ITEMS 1. Current information for Historic Preservation Commissioners 2. Report from the Oro Valley Historical Society President 3. Report from Gail Munden, HPC Liaison to the Oro Valley Historical Society
		Ms. Lynanne Dellerman briefly reviewed this meeting's attachment. Commissioner Michael Wilson thanked Ms. Dellerman for her assistance in providing Commissioner Wilson with precise information on Historical Sites.
		Oro Valley resident Paul Loomis provided the report for the Oro Valley Historical Society in lieu of President Roxy Johnson's absence.

REGULAR SESSION AGENDA

	1.	DISCUSSION AND POSSIBLE ACTION REGARDING THE PLANNING DIVISION WORK PLAN FOR FY 19/20 - FY 20/21
		Planning and Zoning Manager Bayer Vella presented the Planning Work Plan for fiscal years 2019-2020 & 2020-2021. Mr. Vella stated that they meet with the Historical Preservation Commission to seek recommendations with respect to what they are planning on doing. Mr. Vella stated that they are currently looking to see if there are any zoning restrictions and/or strategies, with respect to any historical sites to esnyre they are treated correctly. The code section has been updated for environmental and land resources. Commissioner Munden asked if there are any Zoning restrictions for the Steam Pump Ranch. Ms. Dellerman stated that there are currently no zoning issues at the Steam Pump Ranch, however, should there be any present, Ms. Dellerman will refer them to Mr. Vella.

	2.	REVIEW AND APPROVAL OF THE OCTOBER 7, 2019 REGULAR SESSION MEETING MINUTES
		Ms. Dellerman asked that the minutes on the reporting section be reviewed and modified. Ms. Dellerman asked Commissioner Biel to then check the minutes portion for his section be reviewed.


				Motion by Commissioner Timothy Bohen, seconded by Commissioner Steve Hannestad approve the minutes upon reviewing and modifying the reporting section.

				Vote: 7 - 0 Carried

	3.			DISCUSSION AND POSSIBLE ACTION ON THE PUBLIC PRIVATE PARTNERSHIP FOR THE RENOVATION OF THE PROCTER LEIBER HOUSE
				Ms. Dellerman concisely reviewed what a request for proposal is. Vice-Chair Biel stated that the Town can have different opportunities. Commissioner Gail Munden clarified that the request for proposal is open to the public. Commissioner Hannestad stated that the board can encourage parties to bid into the request for proposal. Commissioner Wilson asked if the board would be a part of the request for proposal process. Ms. Dellerman stated that the Town would initiate the process and the commission would then receive the proposals for review. Commissioner Munden stated that she does not see how this process will work. Vice Chair Biel said that this process is similar to that of an auction. Commissioner Hannestad asked if the commission wants to go in the direction of a request for proposal, or if they want to go in a charitable direction. Commissioner Hannestad shared his experience with government and non-profits. Commissioner Hannestad stated the Town could lose control of the Proctor-Leiber house if they turn it over to a private partnership, and provided an example of how the government lost a building leased on a request for proposal. Commissioner Hannestad stated that the commission should look at donations before setting out a request for proposal. Commissioner Hannestad recommended that this item be tabled until our vacant Finance Department positions are filled. Vice Chair Biel stated that a request for proposal can be turned down if it does not meet the Town and the public's best interest. Commissioner Hannestad shared that it is easier to lose control this way. Chair Huff stated that he would not support anything that would not allow the Town to govern, and is supportive in moving the process along. Ms. Dellerman stated that another option is a request for information which is a precursor to the request for proposal. Ms. Dellerman shared that the Town does not have discretionary funds nor is there enough support from the community to have the repairs completed. Commissioner Wilson shared that he has a higher interest in the request for information process. Commissioner Bohen asked Commissioner Hannestad to share any other concerns that could arise. Commissioner Hannestad shared his concerns. Commissioner Hannestad shared that a request for information can allow the commission to reduce the responders for the request for proposal. Commissioner Hannestad shared that if the Finance Department is short of leadership, the item should be tabled for 6 months. Commissioner Munden shared that she does not believe this item should be tabled, and that the request for information should start.


				Motion by Commissioner Steve Hannestad, seconded by Commissioner Gail Munden Motion to request a Request for Information for Steam Pump Ranch.

		Vote: 7 - 0 Carried

	4.	REPORT PROVIDING MORE INFORMATION ON LAST MONTH'S CALL TO THE AUDIENCE COMMENT FROM TRACEY ALEXANDER
		Ms. Dellerman shared that Tracey Alexander has not yet petitioned to the Board of Adjustments. Utilizing an architect to meet the historical items. Oro Valley Resident Tracey Alexander shared information on their home and the challenges they are facing with the garage. Ms. Alexander shared the options they have available for their garage modification. Ms. Alexander also shared the requirements that the Board of Adjustments has in place. Ms. Alexander referred to the attachments she provided the board throughout her presentation. Oro Valley Resident Tracey Alexander shared the following: Purchased the home in February, built in 1959 by Thomas Gist- other homes have been preserved The house was being looked at as being added to the local historical registry as the first private residence the permit was submitted with the Town and the application was denied due to the setbacks Alexanders are looking to go to the Board of Adjustments to ask for a 5 ft variance Alexanders have spoken to Patty Hayes Options they have are to : Build a garage enclosing the carport but the roof is rotting apply for 5 ft variance Provided some information on the Gist style Shared that there is an application at the State level for the Gist Style, including their home Commissioner Munden shared that it is a hog nose if the garage door faces the street. Mrs. Alexander asked the commission to write individual letters to the Town reiterating what Mrs. Alexander shared with the commission. Mrs. Alexander would like to include the letters with their Board of Adjustments application. She asked the commission to have the letters ready by the second week of November. Ms. Dellerman clarified that this item is a discussion item only, and that a motion cannot be made at this time. Commissioner Munden asked if they can get a two-car garage. In response, Ms. Alexander shared that they would have to build over the wall. Commissioner Hannestad asked legal if it is improper for a quorum to writing one letter. Councilman Solomon shared the meeting date for the next Board of Adjustment meeting of December 17, 2019 at 3:00 p.m. Councilman Solomon asked Mrs. Alexander for clarification on what the Planning & Zoning staff provided her with.

	5.	DEPARTMENT REPORT BY MS. LYNANNE DELLERMAN
		Ms. Dellerman reported the following: Shared that revenued funds need to go back to the fund they came from. Monster Mash revenued around seven thousand dollars Haunted Hayrides revenued $500 First Friday Night Concert Series at Steam Pump Ranch have brought in 500 people on average in attendance Celebrate Oro Valley will be held on April 11, 2020 and asked the commission for assistance in manning the HPC Booth North-east room of the Pusche House as their office February meeting needs to be discussed next month Discussion with the Historical Society for a design map of Steam Pump Ranch Field trip request from a homeschool group Commissioner Munden asked Ms. Dellerman to clarify the first reporting item of funds. Ms. Dellerman clarified that revenued monies cannot be allocated to different funds from the account that was utilized to host the event, unless an outside agency says otherwise.

FUTURE AGENDA ITEMS The Historic Preservation Commission may bring forth general topics for future meeting agendas. Discussion must be limited to clarification. The next Historic Preservation Commission meeting tentatively scheduled for Monday, December 2, 2019 to begin at 5:00 p.m.
		Action item for February 2020 meeting Discussion and possible action for an outside field trip

ADJOURNMENT


				Motion by Commissioner Gail Munden, seconded by Commissioner Timothy Bohen to adjourn the meeting.

				Vote: 7 - 0 Carried
				Chair Huff adjourned the meeting at 6:27 p.m.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 4th day of November, 2019. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 3rd day of December, 2019.

___________________________
Maritza Valenzuela
Senior Office Specialist