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MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 6, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE

REGULAR SESSION AT OR AFTER 6:00 PM
CALL TO ORDER
				Mayor Winfield called the meeting to order at 6:01 p.m.
ROLL CALL
Present: Joseph C. Winfield, Mayor     Melanie Barrett, Vice-Mayor     Joyce Jones-Ivey, Councilmember     Josh Nicolson, Councilmember     Rhonda Piña, Councilmember     Bill Rodman, Councilmember     Steve Solomon, Councilmember
PLEDGE OF ALLEGIANCE
				Mayor Winfield led the audience in the Pledge of Allegiance.
UPCOMING MEETING ANNOUNCEMENTS
				Deputy Town Clerk Michelle Stine announced the upcoming Town meetings.
COUNCIL REPORTS and Spotlight on Youth
				Councilmember Joyce Jones-Ivey recognized Ethan Blakeslee Woodward, a Senior at Canyon Del Oro High School, for his outstanding service and contributions to the community. Councilmember Piña reported that she and the Community and Economic Development Director J.J. Johnston, attended a Sun Corridor Mission trip held in New York City, where professionals collaborated with site selectors who in turn would provide detailed analysis to their client companies and make recommendations regarding communities/sites to locate their future projects.
TOWN MANAGER'S REPORT
				Town Manager Mary Jacobs provided an update regarding the roundabout construction project located at Moore Road and La Cañada Drive.  Parks & Recreation Director Kristy Diaz-Trahan announced that the Oro Valley Dolphins 13/14U Football Team won the city championship and the Ironwood Ridge High School Girls Golf Team won the Arizona State championship. Deputy Town Clerk Michelle Stine announced that new artwork was on display in the Council Chambers by artist Risa Waldt.
ORDER OF BUSINESS
				Mayor Winfield reviewed the order of business and stated that the order would stand as posted.
INFORMATIONAL ITEMS
	1.			Councilmember Piña - Sun Corridor Mission Trip Report
CALL TO AUDIENCE
				Oro Valley resident Mark Valimont spoke regarding community improvements for the deaf. Oro Valley resident Dr. Red Dreisinger spoke regarding succession of the Police Chief. Oro Valley resident Lisa Peebles spoke regarding town surveys. Oro Valley resident Dr. Amy Eisenberg spoke regarding development impacts on wildlife. Oro Valley resident Sasha Case spoke regarding the Oro Valley Police Explorers Program and the Oro Valley Theatre Company. Oro Valley resident Jane Levin spoke regarding Troon Golf employees use of a wash owned by Cañada Vista Estates.
PRESENTATIONS
	1.			Presentation of certificates to graduates of the 2019 Oro Valley Community Academy
				Principal Planner Milini Simms gave an overview of the 2019 Community Academy and recognized the following graduates in attendance.   Octavio Barcelo Trish Chilton Shelly Cook Richard Crocker Terry Hart Ellen Hong Melanie Kishi Greg Kishi John Latchford Ross Lamberson Joe Lunne Dennis Machulis Chris Machulis Sara Maher Jennifer Marek Tom Marek   Alan McAdams Allyson McAdams Aileen McCarthy Patricia McElroy Kay McManus Mary Murphy Monica Neira Tom Oxnam Polly Page Lisa Peebles Wendy Sniffin Mark Sniffin Dion Heimink Sr. Matthew Wood KC Woods Anne Wuesthoff
	2.			Presentation and update by Hilary Van Alsburg, Executive Director of the Children's Museum Oro Valley
				Ms. Van Alsburg announced that the Children's Museum Oro Valley would celebrate its fifth anniversary and as a result of their valued partnerships, beginning in January 2020 they would have a Free Day twice per month. Ms. Van Alsburg also thanked the Town Council for their support and partnership.
	3.			Proclamation - Bicentenary of the Birth of the Báb
				Mayor Winfield proclaimed Tuesday, October 29, 2019 as the Bicentenary of the Birth of the Báb. Mr. Dan Rouhani accepted the proclamation.
	4.			Proclamation - 2019 YMCA Military Celebration
				Mayor Winfield proclaimed November 2019 as Military Family Month in Oro Valley and urged all residents to show their support by participating in the 2019 YMCA Community Military Celebration. Executive Director of Properties and Facilities of the YMCA of Southern Arizona Mike Reuwsaat and President/Chief Executive Officer of the YMCA of Southern Arizona Kurtis Dawson accepted the proclamation.
	5.			Proclamation - International Day of Persons with Disabilities
				Mayor Winfield proclaimed December 3, 2019 as International Day of Persons with Disabilities in the Town of Oro Valley and encouraged our residents and business leaders to promote respect and inclusion of individuals with disabilities and to celebrate their accomplishments and contributions.  Parks and Recreation Director Kristy Diaz-Trahan accepted the proclamation.
CONSENT AGENDA
	A.			Minutes - October 9 and October 16, 2019
	B.			Resolution No. (R)19-53, authorizing and approving the quit claim deed for parcel number 224-39-001B, Canada Crossroads Commercial Property from Peregrine Investments, LLC
	C.			Resolution No. (R)19-54, approving the Agenda Committee assignment for the period of December 1, 2019 to February 29, 2020
	D.			Establishing November 20, 2019, as a Special Town Council meeting date
	E.			Resolution No. (R)19-55, authorizing and approving the State Historic Preservation Office (SHPO) pass-through grant agreement for Steam Pump Ranch Adaptive Reuse Feasibility Report

				Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to approve Consent Agenda items (A) - (E).

				Vote: 7 - 0 Carried
REGULAR AGENDA
	1.			APPROVAL TO AMEND THE 2019 COUNCIL LIAISON ASSIGNMENTS AND TO SET THE 2020 COUNCIL LIAISON ASSIGNMENTS
				Discussion ensued amongst Council and staff.

				Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to approve the Council Liaison Assignments as depicted in Attachment 1. COUNCIL LIAISON ASSIGNMENTS NOVEMBER 6, 2019 – DECEMBER 31, 2020 Board of Adjustment                                                                 Steve Solomon Budget and Finance Commission                                            Josh Nicolson Historic Preservation Commission                                           Steve Solomon Parks & Recreation Advisory Board                                         Joyce Jones-Ivey Planning & Zoning Commission                                               Melanie Barrett Stormwater Utility Commission                                                Bill Rodman Water Utility Commission                                                         Rhonda Piña Outside Agencies Amphitheater School District                                                    Joyce Jones-Ivey Legislative District                                                                    Joe Winfield Visit Tucson                                                                              Joe Winfield Greater Oro Valley Chamber of Commerce                             Joe Winfield Pima Association of Governments                                           Joe Winfield Regional Transportation Authority                                            Joe Winfield

Discussion continued amongst Council.

				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to amend the main motion by approving the Council Liaison Assignments as depicted in Attachment 1 and that Councilmember Rodman join Vice Mayor Barrett in the interview process for the Planning and Zoning Commission. COUNCIL LIAISON ASSIGNMENTS NOVEMBER 6, 2019 – DECEMBER 31, 2020 Board of Adjustment                                                                 Steve Solomon Budget and Finance Commission                                            Josh Nicolson Historic Preservation Commission                                           Steve Solomon Parks & Recreation Advisory Board                                         Joyce Jones-Ivey Planning & Zoning Commission                                               Melanie Barrett Stormwater Utility Commission                                                Bill Rodman Water Utility Commission                                                         Rhonda Piña Outside Agencies Amphitheater School District                                                    Joyce Jones-Ivey Legislative District                                                                    Joe Winfield Visit Tucson                                                                              Joe Winfield Greater Oro Valley Chamber of Commerce                             Joe Winfield Pima Association of Governments                                           Joe Winfield Regional Transportation Authority                                            Joe Winfield

Discussion continued amongst Council.

				Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to remove Councilmember Rodman's name from the interview process with Vice Mayor Barrett and make the Council Liaison Assignments effective 1/1/2020.

				Vote: 3 - 4 Failed
				OPPOSED: Mayor Joseph C. Winfield   Vice-Mayor Melanie Barrett   Councilmember Joyce Jones-Ivey   Councilmember Josh Nicolson
				Discussion ensued amongst Council and staff regarding clarification of the motion. Mayor Winfield recessed the meeting at 7:44 p.m. Mayor Winfield reconvened the meeting at 7:51 p.m.

				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to approve the Council Liaison Assignments as depicted in Attachment 1 to be effective 1/1/2020. COUNCIL LIAISON ASSIGNMENTS NOVEMBER 6, 2019 – DECEMBER 31, 2020 Board of Adjustment                                                                 Steve Solomon Budget and Finance Commission                                            Josh Nicolson Historic Preservation Commission                                           Steve Solomon Parks & Recreation Advisory Board                                         Joyce Jones-Ivey Planning & Zoning Commission                                               Melanie Barrett Stormwater Utility Commission                                                Bill Rodman Water Utility Commission                                                         Rhonda Piña Outside Agencies Amphitheater School District                                                    Joyce Jones-Ivey Legislative District                                                                    Joe Winfield Visit Tucson                                                                              Joe Winfield Greater Oro Valley Chamber of Commerce                             Joe Winfield Pima Association of Governments                                           Joe Winfield Regional Transportation Authority                                            Joe Winfield

				Vote: 4 - 3 Carried
				OPPOSED: Mayor Joseph C. Winfield   Vice-Mayor Melanie Barrett   Councilmember Josh Nicolson
	2.			PRESENTATION, DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING IMPLEMENTATION OF THE TOWN COUNCIL'S OCTOBER 2, 2019, DECISION REGARDING THE TOWN'S COMMUNITY CENTER AND GOLF OPERATIONS
				Town Manager Mary Jacobs gave a brief overview of item #2 and introduced Interim Finance Director Kevin Artz who gave an overview of item #2 and outlined the following: - Background - Assumptions - Option 1 - Pay-As-You-Go (PAYG) - Community Center Fund Balance Summary - Option 2 - Intra-Fund Loans - Option 3 - Municipal Bonds - Summary of Options - Recommendation - Combination of 3 Options - Summary of Options - Community Center fund projections - Recommendation Summary Town Manager Mary Jacobs continued the overview and outlined the following: - Key Implementation Milestones - Key Milestones The following individuals spoke in support of item #2. Oro Valley resident Greg Kishi Oro Valley resident Jeff Weir Oro Valley resident Steve Jones Discussion ensued amongst Council and staff regarding item #2.

				Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to approve funding for all Golf Course repairs and improvements on a pay as you go basis from the Community Center Fund.  Once a new operator is in place, the investment sequence will be as follows:  Conquistador course irrigation and repairs, followed by Cañada course irrigation and repairs, followed by Golf Clubhouse / Restaurant improvements.  Manage Overlook Restaurant operation to only support golf.  Reduce hours and labor costs to provide food service consistent with a municipal golf course.  Hours are typically 6:00 a.m. to 6:00 p.m. menu offering breakfast and so forth.  Issue an RFP for an outside vendor to operate the reduced golf food service.  Retain $100,000 minimum in Community Center Fund for a reserve.  Maintain the Community Center Fund to monitor golf operating losses and tax subsidy.

Councilmember Solomon requested an amendment to the motion.

				Motion by Councilmember Steve Solomon, seconded by Councilmember Rhonda Piña to amend the main motion by approving the staff's recommendation regarding funding for the golf course improvements and the Community Center.

Discussion continued amongst Council and staff regarding the motion to amend.

				Motion by Councilmember Steve Solomon, seconded by Councilmember Rhonda Piña to amend the main motion by approving the staff's recommendation regarding funding for the golf course improvements and the Community Center.

				Vote: 3 - 3 Failed
				OPPOSED: Mayor Joseph C. Winfield   Vice-Mayor Melanie Barrett   Councilmember Josh Nicolson Other: Councilmember Joyce Jones-Ivey (ABSTAINING)
				Discussion continued amongst Council regarding the main motion.

				Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to amend the main motion by postponing the motion to the next Special Session Town Council Meeting scheduled for 11-20-19.

				Vote: 6 - 1 Carried
				OPPOSED: Councilmember Steve Solomon
FUTURE AGENDA ITEMS
				No future agenda items were requested.
CALL TO AUDIENCE
				No comments were received.
EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03(A)(3), (A)(4) for legal advice with the Town attorneys, discussion, and consultation with those attorneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about agreements related to the Town owned golf courses, HSL and/or Home Owners’ Associations proximate to those courses.

				Motion by Councilmember Bill Rodman, seconded by Councilmember Josh Nicolson to go into Executive Session at 9:36 p.m. pursuant to ARS 38-431.03 (A)(3), (A)(4) for legal advice with the Town attorneys, discussion, and consultation with those attorneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about agreements related to the Town owned golf courses, HSL and/or Home Owners' Associations proximate to those courses.

				Vote: 7 - 0 Carried
				Mayor Winfield announced that the following staff members would join Council in Executive Session:  Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Town Attorney Gary Cohen and Deputy Town Clerk Michelle Stine.
RESUME REGULAR SESSION
				Mayor Winfield reconvened the regular session at 10:18 p.m.
ADJOURNMENT

				Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to adjourn the meeting at 10:19 p.m.

Vote: 7 - 0 Carried

______________________________________                                                                              Patti Perez                                                                              Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 6th day ot November 2019.  I further certify that the meeting was duly called and held and that a quorum was present. Dated this ______ day of ___________________, 2019. ______________________________________________ Michelle Stine, MMC Deputy Town Clerk