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MINUTES BUDGET AND FINANCE COMMISSION REGULAR SESSION November 19, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE

CALL TO ORDER

Vice Chairman Latchford called the meeting to order at 4:05 pm.

ROLL CALL

Present:	John Latchford, Vice Chairman
	David Newell, Commissioner
	Cathy Solverson, Commissioner
Absent:	James Beasley, Chairman
Staff Present:	Joseph C. Winfield, Mayor
	Mary Jacobs, Town Manager
	Kevin Artz, Interim Finance Director/CFO
	Wendy Gomez, Finance and Budget Administrator
	Gary Cohen , Town Attorney

Vice Chairman Latchford announced Commissioner Kill resigned from the Commission,. He thanked Mr. Kill for having served on the Commission. Vice Chairman also stated Chairman Beasley had a bike riding accident and would be out for a number of weeks. Vice Chairman wished him a speedy recovery.

CALL TO AUDIENCE

Oro Valley resident Robert Danczk spoke regarding golf course and community center finances.

COUNCIL LIAISON COMMENTS

Mayor Winfield announced the Council was changing Liaison assignments. He stated starting January, Councilmember Nicholson would be the Council Liaison for the Budget and Finance Commission. Mayor Winfield expressed he was thankful for being able to serve as Liaison and thanked the Commission for their hard work and dedication.

STAFF LIAISON REPORT

Mr. Artz gave an update on the CFO recruitment process. He stated the Consultant came out and interviewed management, peers and staff to get an idea of that the ideal candidate would be. Mr. Artz stated the position has been posted, first review is December 16th, and interviews are scheduled for mid January.

Mr. Artz aslo gave an update on the audit. He stated there is no draft of the financial statements as the auditors are still working on it. Mr. Artz stated he is anticipating bringing the audit report to the Commission at the December meeting.

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE OCTOBER 15, 2019 REGULAR SESSION MEETING MINUTES.


				Motion by Commissioner David Newell, seconded by Commissioner Cathy Solverson to approve the October 15, 2019 minutes as written.

		Vote: 3 - 0 Carried

	2.	PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 19/20 FINANCIAL UPDATE THROUGH SEPTEMBER 2019
		Ms. Gomez presented a PowerPoint presentation and gave an overview of the Town's FY 19/20 financials through September 2019.

	3.	THE TOWN MANAGER IS REQUESTING THAT THE BUDGET AND FINANCE COMMISSION REVIEW THE ALTERNATIVE EXPENDITURE LIMITATION OPTIONS AND STAFF'S PREFERRED OPTION AND MAKE A RECOMMENDATION TO TOWN COUNCIL.
		Discussion ensued between the Commission and staff.

	4.	PRESENTATION AND DISCUSSION OF THE STATE-IMPOSED EXPENDITURE LIMITATION AND OPTIONS FOR AN ALTERNATIVE EXPENDITURE LIMITATION FOR THE TOWN.
		Mr. Artz presented a PowerPoint presentation and gave an overview of the State-Imposed Limitations and options for an Alternative Expenditure Limitation for the Town. Discussion ensued amongst the Commission and staff.

FUTURE AGENDA ITEMS
		Pension Report

* EXECUTIVE SESSION - Per A.R.S.§38-431.03(A)(3) about Arizona's Open Meeting Law and the scope of this Commission's powers and duties.


				Motion by Commissioner Cathy Solverson, seconded by Commissioner David Newell to recess Regular Session and enter into Executive Session.

				Vote: 3 - 0 Carried
				Vice Chairman Latchford recessed the Regular Session at 5:09 pm.

RESUME REGULAR SESSION
				Vice Chairman Latchford resumed the Regular Session at 5:52 pm.

ADJOURNMENT


				Motion by Commissioner David Newell, seconded by Commissioner Cathy Solverson to adjoun meeting at 5:53 pm.

Vote: 3 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Budget and Finance Commission of Oro Valley, Arizona held on the 19th day of November, 2019. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _____ day of ____________________, 2019.

___________________________
Veronica Cubbage
Senior Office Specialist