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MINUTES HISTORIC PRESERVATION COMMISSION SPECIAL SESSION January 13, 2020 COUNCIL CHAMBERSS 11000 N. LA CAÑADA DRIVE

SPECIAL SESSION AT OR AFTER 5:00 PM

CALL TO ORDER

The Historic Preservation Commission Special Session was called to order at 5:00 p.m. by Chair Huff.

ROLL CALL

Present:	Michael Wilson, Commissioner
	Dan Huff, Chair
	Dan Biel, Vice Chair
	Steve Hannestad, Commissioner
	Gail Munden, Commissioner
	Eric Thomae, Commissioner
Absent:	Timothy Bohen, Commissioner

CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.

Paul Loomis addressed the "Motion to Reconsider" and referenced the rules and guidelines of Robert Rules, HPC Rules, and Town Council Rules. Mr. Loomis asked if the rules are still applicable and if the any changes were approved by the Town Council.

COUNCIL LIAISON COMMENTS

Council Liaison Steve Solomon stated that Steam Pump Ranch will be discussed at the January 22, 2020 Council Meeting.

INFORMATIONAL ITEMS

Current information about Historic Preservation Commissioners

Mrs. Lynanne Dellerman-Silverthorne asked for a correction on the agenda, replacing the word about with for. Mrs. Dellerman-Silverthorne shared that due to her absence, she was not able to attach the Oro Valley Historical Society newsletter.

Ms. Dellerman-Silverthorne reported the following:

Insurance estimates for weather damages at Steam Pump Ranch were received
Received estimates for the break-in damages at the Pusch House from Mario Durazo.
Additional lighting will be added by the entrance of the Steam Pump Ranch property to increase safety
The straw maze at Steam Pump Ranch was replaced by Boy Scout Troops
Planning for the Celebrate Oro Valley event is ongoing
Next historic trip to the Arizona State Museum is scheduled for Saturday, January 18, 2020 at 9:00 a.m.
April 25 is this year's Arbor Day; planting of heritage trees will take place behind the Proctor Leiber house
Reminded the commission of nominations for Chair and Vice Chair
Reminded the commissioners that volunteers are needed for judging of the student essays

Report from Oro Valley Historical Society President

Oro Valley Historical Society President Roxy Johnson reported the folllowing:

Their board meetings are currently held at the Library, however, the sessions will be held at the fire station during the Spring.
Letters for donors for Z Mansion were sent out
Mentioned that Gail Munden asked the Town of Oro Valley Parks & Recreation for an update on funds
Stated that the Pusch House is not safe and therefore, the projector and laptop should be secured as they are at risk for theft
They have not received a report yet from the Christkindl event
Jim Click fundraiser is over
Catherine Barron, antique business owner, will be appraising the items that are brought in. This will be a fundraising event at the Oro Valley Country Club

Report from Gail Munden, Historic Preservation Commission liaison to the Oro Valley Historical Society

Commissioner Gail Munden stated that Roxy Johnson covered most of the items. Stated that she would like a timeline regarding the funds. Mrs. Dellerman-Silverthorne asked Commissioner Munden to hold off her item for future agenda items.

SPECIAL SESSION AGENDA

WELCOME NEW COMMISSIONER ERIC THOMAE

Chair Huff introduced returning Commissioner Eric Thomae, and gave some enlightening words about Commissioner Thomae. Commissioner Thomae stated that he is excited to be on board once again, and is motivated with our Town Council's motivation for Steam Pump Ranch.

REVIEW AND APPROVAL OF THE DECEMBER 2, 2019, REGULAR SESSION MEETING MINUTES


				Motion by Commissioner Gail Munden, seconded by Chair Dan Huff

Vote: 5 - 0 Carried

Other:

Commissioner Eric Thomae (ABSTAINING)

REVIEW AND APPROVAL OF THE 2019 ANNUAL REPORT

Commissioner Gail Munden mentioned that Maritza Valenzuela was responsible for completing the 2019 Annual Report.

Chair Huff asked that this item be tabled for the next meeting.

Item was tabled.


				Motion by Chair Dan Huff, seconded by Commissioner Steve Hannestad

Vote: 5 - 0 Carried

Other:

Commissioner Eric Thomae (ABSTAINING)

DISCUSSION AND POSSIBLE ACTION TO APPROVE THE STAFF RECOMMENDED PRIORITIZATION OF THE FY 19/20 STEAM PUMP RANCH CAPITAL IMPROVEMENTS WITH ADDITIONAL INFORMATION

Town Attorney Tobin Sidles stated that if this is a reconsideration, this must be done by a member who was on the prevailing side.

Attorney Sidles asked members for a reconsideration.

Chair Huff stated that he dissented at the September meeting.

Attorney Sidles asked the commission if they were willing to reconsider.
Vice Chair Biel voted No
Commissioner Michael Wilson voted no
Commissioner Stephen Hannestad voted no
Commissioner Gail Munden voted no

Chair Huff asked Oro Valley Resident Paul Loomis if he wanted to address this item, per his blue card. Mr. Loomis asked any of the commissioners if they needed a copy of his letter. Commissioner Thomae stated he did want a copy. Mr. Loomis asked the commission to reject staff's request to re-prioritize the recommendation, and is asking for a reconsideration due to there being new information that has occurred since the September HPC meeting, such as the damages that have recently occurred at Steam Pump Ranch. Mr. Loomis also stated that the number of visitors at Steam Pump Ranch has increased. Mr. Loomis stated that there are new exhibits erected at Steam Pump Ranch, which has helped bring in larger numbers of visitors at the ranch, with new events such as Christkindl German Market. Mr. Loomis referenced Oro Valley Historical Society reports by President Roxy Johnson. Mr. Loomis stated that there is no guarantee that there will be money coming in for the repairs during next year's budget, which is why the commission needs to work hard to have the funds approved by Town Council and allocated accordingly. Mr Loomis also mentioned the deterioration of the houses that needs to be addressed.

FUTURE AGENDA ITEMS

Election of Chair and Vice Chair
Staff assessment
Window Treatments
Expansion on the Master Plan of 2008 and condition report and as a commission .
Status update on the staff's direction for the RFI of the outside interest and investment

ADJOURNMENT

Chair Huff adjourned the meeting at 5:50 p.m.


				Motion by Chair Dan Huff, seconded by Commissioner Michael Wilson

Vote: 6 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 13th day of January, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 11th day of February 2020.

___________________________
Maritza Valenzuela
Senior Office Specialist