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MINUTES WATER UTILITY COMMISSION SPECIAL SESSION June 15, 2020 ONLINE ZOOM MEETING

SPECIAL SESSION AT OR AFTER 5:00 PM

CALL TO ORDER - Chair McMillan called the meeting to order at 5:01 p.m.

ROLL CALL

Present:	Byron McMillan, Chair
	Chuck Hollingsworth, Commissioner
	Charlie Hurt, Commissioner
	Tom Marek, Commissioner
	Robert Milkey, Commissioner
Absent:	Rick Reynolds, Vice Chair
	Winston Tustison, Commissioner
Staff Present:	Peter A. Abraham, P.E., Water Utility Director
	Mary Rallis, CPA, Utility Administrator
	Lee Jacobs, P.E., C.P.M., Engineering Division Manager
	Karn Boyce, Water Conservation Specialist

CALL TO AUDIENCE - No speakers.

SPECIAL SESSION AGENDA

Chair McMillan reorganized the agenda as follows: Item #7 would be heard first followed by Item #6 with remaining items in order.

REVIEW AND APPROVAL OF THE MARCH 9, 2020 REGULAR SESSION MEETING MINUTES


				Motion by Commissioner Charlie Hurt, seconded by Commissioner Tom Marek to approve the March 9, 2020 minutes as written.

				Vote: 5 - 0 Carried

	2.			UPDATE AND DISCUSSION ON THE ACTIVITIES OF THE WATER UTILITY IN THE LAST 90 DAYS
				Mr. Abraham reviewed the following: - Response to COVID-19 - Water operations - Capital projects - Utility's assistance in the effort to fight the Bighorn fire Discussion ensued amongst the Commission and staff regarding Item #2.

	3.			DISCUSSION ON THE WATER CONSERVATION PROGRAM
				Ms. Boyce presented the following: - Impacts of COVID-19 on water consumption and the conservation program - WaterSmart registrations and portal visits - Upcoming conservation work and projects

	4.			DISCUSSION ON THE 10-YEAR WATER RESOURCE DELIVERY AND STORAGE PLAN
				Mr. Abraham presented the following: - Water resource delivery and storage goals - Water resource delivery plan and storage plan - Water resources utilization (past, present and future) - Oro Valley Water Utility water resource utilization model

	5.			DISCUSSION ON THE 10-YEAR CAP WHEELING / DELIVERY PLAN
				Mr. Abraham reviewed the following: - CAP water wheeling and delivery goals - Water resources for all water production - CAP wheeling plan for 2020-2024 - CAP wheeling/delivery plan 2025-2030 - CAP wheeling/delivery plan comparison Discussion ensued amongst the Commission and staff regarding Item #5.

	6.			DISCUSSION & POSSIBLE ACTION ON CANCELLATION OF THE JULY WATER UTILITY COMMISSION MEETING (PREVIOUSLY ITEM #7)


				Motion by Commissioner Robert Milkey, seconded by Commissioner Tom Marek to cancel the July Water Utility Commission meeting.

			Vote: 5 - 0 Carried

	7.		* DISCUSSION ON STAFF'S RECOMMENDATION AND TOWN COUNCIL'S DECISION AND FEEDBACK MADE ON JUNE 3, 2020 REGARDING WATER RATES (PREVIOUSLY ITEM #6) Mr. Abraham explained the water rates outcome which was primarily due to the effect COVID-19 has had on the community. The Utility was able to responsibly keep the potable base rate unchanged since the budget does not include merit increases and because of the Utility's conservative projections and support from Council. Final direction was no potable base rate increase, decrease the reclaimed commodity rate by 12 cents per 1,000 gallons and no decrease to the reclaimed Groundwater Preservation Fee. The rates are evaluated annually. Mr. Abraham expressed his appreciation to the Commission for their work and recommendation on the analysis. Discussion ensued amongst the Commission and staff regarding Item #7.

	8.		TOWN COUNCIL MEETINGS/COMMUNICATIONS Councilmember Piña reviewed the following: her support for the Commission; recent 20/21 Budget Study Sessions; Town Council meeting on June 17th to approve the tentative budget; budget decision to be made at the July 15th Town Council meeting; Zoom meetings; Town follows the Governor's COVID-19 proclamations and amendments; effective communication relating to the Bighorn fire.

	9.		SUBCOMMITTEE/COMMISSIONER REPORTS

		A.	FINANCE SUBCOMMITTEE - No report.

		B.	WATER RESOURCES AND CONSERVATION SUBCOMMITTEE - No report.

	10.		WATER RESOURCE USAGE REPORT
			Mr. Abraham presented the water production information for the Countryside and Oro Valley water service areas. The statistics illustrate data from January - April 2020.

	11.		DIRECTOR'S REPORT
			Mr. Abraham presented the following: - Upcoming meetings - Upper Colorado Basin snowpack comparisons

CALL TO AUDIENCE - No speakers.

FUTURE AGENDA ITEMS - No future agenda items were requested.

ADJOURNMENT


				Motion by Commissioner Charlie Hurt, seconded by Commissioner Tom Marek to adjourn the meeting at 6:46 p.m.

Vote: 5 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 15th day of June, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 15th day of June, 2020.

___________________________
Danielle Tanner
Senior Office Specialist