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MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION JUNE 18, 2020 VIA ZOOM MEETING

REGULAR SESSION AT OR AFTER 4:00 PM

CALL TO ORDER

Chair Cuffari called the meeting to order at 4:00 p.m.

ROLL CALL

Present:	Joe Cuffari, Chair
	Joan Brown, Vice Chair
	Richard Hawkinson, Commissioner
	Jack Stinnett, Commissioner
Staff Present:	Aimee Ramsey, Assistant Director Public Works
	John Spiker, Stormwater Division Manager
	Justin Turner, Senior Stormwater Engineer
	Bill Rodman, Town Council Liaison

The Stormwater Utility Commission Meeting was held electronically via Zoom. Vice Chair Brown and Commissioner Hawkinson attended by telephone. Due to a power outage Vice Chair Brown lost connection but was able to join the meeting at 4:06 pm.

CALL TO AUDIENCE

Chair Cuffari provided instructions regarding conduct and participation in the meeting. There were no speaker requests for the Call to Audience.

COUNCIL LIAISON COMMENTS

Council Liaison Bill Rodman provided an update on the status of the tentative budget, it is good news of where we are going into next year, and that a final approval of the budget will be done on July 15, 2020.

DIRECTORS REPORT (INFORMATIONAL ONLY)

Comments to the Commission by Stormwater Utility Division Manager John Spiker:

Commissioner De Santis has resigned, and we give him many thanks for his time and energy and wish him well. We are currently working through the process of bringing on a new commissioner.
Stormwater Utility is tracking the flooding post fire due to the Bighorn Fire. We are pushing out messaging, following our colleagues at County, regarding flood insurance, flood risk, and we are identifying flood prone areas and trying to do targeted outreach to those residents. We have identified infrastructure within those potential flood prone areas to do inspections on, to assess current conditions and activate any maintenance protocols we feel necessary to keep us safe from the flooding that will occur. We are trying to be proactive in the messaging, coordinating with our partners at the County Flood Control.
The Town Budget is making its way through the approval process, and we would like to present to the Commission what that looks like for Stormwater as a Future Agenda Item.
The MS4 Annual Report is due in September of this year, the 4th Quarter reporting period ends in June. We feel confident we are going to meet all the requirements asked of us.
ADEQ has issued a new construction general permit and we are taking steps to stay compliant.
We are tracking the EPA 404 Clean Water Act new rule change in effect at the end of June. We are trying to make sure we understand the impacts and tracking to make sure we are abiding by the rules.

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE JANUARY 16, 2020 MEETING MINUTES


				Motion by Vice Chair Joan Brown, seconded by Commissioner Jack Stinnett to approve the January 16, 2020 regular session minutes as written.

				Vote: 4 - 0 Carried

	2.			DISCUSSION OF MEETINGS AND EVENTS
				Mr. Spiker reported on Stormwater meetings and events.

	3.			DISCUSSION OF LA CHOLLA ROAD WIDENING PROJECT UPDATE
				Mr. Spiker reported that the project is still on schedule to be completed September 2020. Mr. Spiker reviewed the accompanying photos of the project with the Commission.

	4.			DISCUSSION OF ONGOING LAMBERT LANE DIP CROSSING RECONSTRUCTION, PHASE 2
				Mr. Spiker reported that this project is complete. Mr. Spiker reviewed the accompanying photos of the project with the Commission.

	5.			DISCUSSION REGARDING THE ONGOING 2019 PRE-DISASTER MITIGATION (PDM) FEMA-GRANT APPLICATION STATUS OF THE LOWER HIGHLAND WASH FLOOD CONTROL PROJECT
				Mr. Spiker reported that our grant application did not make it through the Region 9's Review, although it did pass at the State level. We were notified that we did not meet criteria for this program. We are awaiting a clarifying letter from FEMA and ADEMA. At that point we will retool this project.

	6.			DISCUSSION OF 2019/2020 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, THIRD QUARTER REPORT
				Mr. Spiker reviewed the 3rd Quarter activities with the Commission. Senior Engineer, Justin Turner, reported on the status of the ongoing and continuous BMP's. Mr. Turner stated that brochures specific to the contractor industry have been distributed. Mr. Spiker encouraged the Commissioners to visit the Stormwater Utility page on the Town's new webpage. Chair Cuffari, in review of the BMP document, congratulated the Stormwater Staff on the work it has done for a successful year, only to have to start over again in July.

	7.			DISCUSSION OF THE SPRING 2020 STORMWATER UTILITY COMMISSION FIELD TRIP
				Discussion ensued on which month to hold the Fall Field Trip, the date to be finalized later. The months of late October or early November were suggested. Mr. Spiker brought up the fact that if the Commission meetings get back on schedule with a meeting in September and November, we might want to schedule the Field Trip for October.

	8.			DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE JULY 16, 2020 SWUC REGULAR SESSION MEETING


				Motion by Chair Joe Cuffari, seconded by Commissioner Richard Hawkinson to deny cancellation of the July 16, 2020 regular session meeting, and move to hold the meeting as scheduled.

				Vote: 4 - 0 Carried

	9.			DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE AUGUST 20, 2020 SWUC REGULAR SESSION MEETING


				Motion by Chair Joe Cuffari, seconded by Commissioner Richard Hawkinson to approve cancellation of the August 20, 2020 regular session meeting.

				Vote: 4 - 0 Carried

FUTURE AGENDA ITEMS Future agenda items were discussed as follows: Bighorn Fire and its impacts Lower Highlands Wash Pre-Disaster Mitigation Grant Restudy of the North Ranch Wash by TOV and PCFCD Discussion for whether the August meeting may be necessary Fall Field Trip

ADJOURNMENT


				Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Joan Brown to adjourn the meeting.

				Vote: 4 - 0 Carried
				Chair Cuffari adjourned the meeting at 4:53 p.m.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of June 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 16th day of July, 2020.

___________________________
Yarina Hynd
Office Assistant