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MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION August 11, 2020 MEETING HELD VIA ZOOM

SPECIAL SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Chair Gambill called the meeting to order at 6:00 p.m.

ROLL CALL

Present:	Celeste Gambill, Chair
	Jacob Herrington, Vice Chair
	Hal Bergsma, Commissioner
	Neal Herst, Commissioner
	Ellen Hong, Commissioner
	Skeet Posey, Commissioner
	Daniel Sturmon, Commissioner
Staff Present:	Milini Simms, Principal Planner
	Michael Spaeth, Principal Planner
	Joe Andrews, Chief Civil Deputy Attorney
Attendees:	Melanie Barrett, Town Council Liaison

PLEDGE OF ALLEGIANCE

Chair Gambill recited the Pledge of Allegiance to the Commission and audience.

CALL TO AUDIENCE

There were no speaker requests.

COUNCIL LIAISON COMMENTS

Council Liaison Melanie Barrett provided updates on past and upcoming Planning cases on Town Council meeting agendas. She also noted the council is on summer break during the month of August.

SPECIAL SESSION AGENDA

REVIEW AND APPROVAL OF THE JULY 7, 2020 REGULAR SESSION MEETING MINUTES


				Motion by Commissioner Hal Bergsma, seconded by Commissioner Neal Herst to approve the meeting minutes for July 7, 2020 as written.

A roll call vote was taken:

Chair Gambill - Aye
Vice Chair Herrington - Aye
Commissioner Bergsma - Aye
Commissioner Herst - Aye
Commissioner Hong - Aye
Commissioner Posey - Aye
Commissioner Sturmon - Aye

				Vote: 7 - 0 Carried

	2.			PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A ZONING CODE TEXT AMENDMENT TO SECTION 22.13 AND ASSOCIATED SECTIONS UPDATING THE REQUIRED FINDINGS FOR A VARIANCE
				Principal Planner Milini Simms provided a presentation that included the following: - Purpose - Background - Required Findings - Proposed Amendment to Finding #1 - Example for Finding #1 - Proposed Amendment to Finding #2 - Proposed Amendment to Finding #3 - Proposed Amendment to Finding #4 - Example for Finding #4 - Finding #5 - Additional Guidance - Summary and Recommendation Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing.


				Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to recommend approval of the zoning code amendment to Section 22.3 and associated sections to update the required findings for a variance for conformance with State law, subject to amending finding 1 to clarify the building as "existing".

Discussion ensued between the Commission and staff.

A clarification was pointed out regarding the zoning code section number cited in the motion.

Vice Chair Herrington withdrew his motion.


				Motion by Commissioner Skeet Posey, seconded by Commissioner Daniel Sturmon to recommend approval of the zoning code amendment to Section 22.13 and associated sections to update the required findings for a variance for conformance with State law, subject to amending finding 1 to clarify the building as "existing".

				Vote: 7 - 0 Carried

	3.			DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO ALLOW PLANNING AND ZONING ADMINISTRATOR REVIEW AND POTENTIAL APPROVAL OF MINOR BUILDING SETBACK REDUCTIONS
				Senior Planner Hannah Oden explained the need for and provided information on Agenda Item #3. Discussion ensued among the Commission and staff. Concerns raised by the Commission regarding the code amendment: - clarification on what is meant by "minor" - limit discretion for staff by making criteria clear and objective - appeal process for decisions Chair Gambill opened the public hearing. Oro Valley resident Tracey Alexander spoke in support of Agenda Item #3. Chair Gambill closed the public hearing. Further discussion ensued among the Commission and staff.


				Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon to initiate Zoning Code amendments to potentially allow administrative approval of minor building setback reductions.

A roll call vote was taken:

Chair Gambill - Aye
Vice Chair Herrington - Nay
Commissioner Bergsma - Aye
Commissioner Herst - Aye
Commissioner Hong - Aye
Commissioner Posey - Nay
Commissioner Sturmon - Aye

Vote: 5 - 2 Carried

OPPOSED:	Vice Chair Jacob Herrington
	Commissioner Skeet Posey

PLANNING UPDATE (INFORMATIONAL ONLY)

Principal Planner Michael Spaeth spoke about upcoming cases on the next Planning and Zoning Commission meeting scheduled for September 1, 2020. He noted there is an upcoming neighborhood meeting regarding the First/Tangerine area General Plan Amendment and Rezoning case. He also stated training will be scheduled for Commissioners regarding motions.

ADJOURNMENT


				Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to adjourn the meeting.

Chair Gambill adjourned the meeting at 6:49 p.m.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 11th day of August, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 12th day of August, 2020.

___________________________
Jeanna Ancona
Senior Office Specialist