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MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION September 8, 2020 MEETING HELD VIA ZOOM

SPECIAL SESSION AT OR AFTER 6:00 PM

CALL TO ORDER

Chair Gambill called the meeting to order at 6:00 p.m.

ROLL CALL

Present:	Celeste Gambill, Chair
	Jacob Herrington, Vice Chair
	Hal Bergsma, Commissioner
	Neal Herst, Commissioner
	Ellen Hong, Commissioner
	Skeet Posey, Commissioner
	Daniel Sturmon, Commissioner
Staff Present:	Michael Spaeth, Principal Planner
	Joe Andrews, Chief Civil Deputy Attorney

PLEDGE OF ALLEGIANCE

Chair Gambill recited the Pledge of Allegiance to the Commission and audience.

CALL TO AUDIENCE

There were no speaker requests.

COUNCIL LIAISON COMMENTS

Council Liaison Melanie Barrett provided updates on past and upcoming Town Council agenda items related to Planning cases.

SPECIAL SESSION AGENDA

REVIEW AND APPROVAL OF THE AUGUST 11, 2020 SPECIAL SESSION MEETING MINUTES


				Motion by Vice Chair Jacob Herrington, seconded by Commissioner Daniel Sturmon to approve the August 11, 2020 meeting minutes with the following changes: correct typo/misspelling of the word Vice in the roll call votes for the agenda items.

A roll call vote was taken:

Chair Gambill - Aye
Vice Chair Herrington - Aye
Commissioner Bergsma - Aye
Commissioner Hearst - Aye
Commissioner Hong - Aye
Commissioner Posey - Aye
Commissioner Sturmon - Aye

				Vote: 7 - 0 Carried

	2.			DISCUSSION AND POSSIBLE ACTION ON A REVISED SIGN CRITERIA FOR THE MERCADO AT CANADA HILLS SHOPPING CENTER
				Senior Planning Technician Patty Hayes provided a presentation that included the following: - Purpose - Subject property - Sign criteria - Wall signs - Monument sign - General Plan - Summary Applicant Barry Kitay spoke regarding the revised sign criteria and stated he is pleased more colors are now provided in the code, as well as examples available for tenant viewing. Discussion ensued among the Commission, applicant and staff.


				Motion by Commissioner Hal Bergsma, seconded by Commissioner Skeet Posey to approve the sign criteria for the Mercado at Canada Hills as depicted in Attachment 1, based on the finding that the criteria is consistent with the Design Standards and Principles of the Zoning Code, with two minor amendments under the Monument Signs heading: (1) Section 2.a. to state that signs and a sign size not to exceed 32 square feet for the fuel center; and, (2) Section b.iv. to state the maximum height of each sign is 8 feet above grade, with extra height allowed for architectural features as allowed by the Oro Valley Zoning Code.

				Vote: 7 - 0 Carried

	3.			PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A ZONING CODE TEXT AMENDMENT TO SECTION 23.5 FOR AN ADMINISTRATIVE REVIEW AND POTENTIAL APPROVAL PROCESS FOR MINOR BUILDING SETBACK REDUCTIONS
				Senior Planner Hannah Oden provided a presentation that included the following: - Purpose - Background - Key Amendment Components - Proposed Amendment: Applicability and allowances - Proposed Amendment: Standards - Proposed Amendment: Noticing affected property owners - Proposed Amendment: Opposition - Additional guidance - Proposed Amendment: Review and appeal process - Summary - Staff recommendation - Suggested motions Discussion ensued among the Commission and staff. Chair Gambill opened the public hearing. Oro Valley resident Tracey Alexander spoke in support of Agenda Item #3. Chair Gambill closed the public hearing. Further discussion ensued among the Commission and staff.


				Motion by Commissioner Neal Herst, seconded by Commissioner Skeet Posey move to recommend approval of the zoning code amendment to Section 23.5 and associated sections for a process for administrative review and potential approval of setback reductions subject to the condition that Section 23.5.C.2.h.iii be changed to read: a front, rear or side yard building setback may be reduced to less than ten (10) percent to a maximum of five (5) feet from any property line.

A roll call vote was taken:

Chair Gambill - Aye
Vice Chair Herrington - Aye
Commissioner Bergsma - Nay
Commissioner Hearst - Aye
Commissioner Hong - Aye
Commissioner Posey - Aye
Commissioner Sturmon - Aye

Vote: 6 - 1 Carried

OPPOSED:

Commissioner Hal Bergsma

PLANNING UPDATE (INFORMATIONAL ONLY)

Principal Planner Michael Spaeth provided updates on upcoming neighborhood meetings, the next Commission meeting on October 6, 2020, and an award the Planning Division received for best public outreach effort which will be presented at the Arizona State Planning virtual conference this week.

ADJOURNMENT


				Motion by Vice Chair Jacob Herrington, seconded by Commissioner Hal Bergsma to adjourn the meeting.

Chair Gambill adjourned the meeting at 7:20 p.m.

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 8th day of September, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 9th day of September, 2020.

___________________________
Jeanna Ancona
Senior Office Specialist