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MINUTES TOWN OF ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION November 2, 2020 Via Zoom

REGULAR SESSION AT OR AFTER 5:00 PM

CALL TO ORDER

Chair Munden called the meeting to order at 5:00 p.m.

ROLL CALL

Present:	Dan Biel, Vice Chair
	Steve Hannestad, Commissioner
	Dan Huff, Commissioner
	Michael Wilson, Commissioner
	Gail Munden, Chair
Staff Present:	Tobin Sidles, Legal Services Director
	Matthew Jankowski, Parks and Recreation Deputy Director
	Lynanne Dellerman-Silverthorn, Recreation and Cultural Services Manager
	Brandon Laue, Aquatics Manager
	MaryAnne Tolmie, Senior Office Specialist
Attendees:	Steve Solomon, Council Member
	Roxy Johnson, Historical Society President

CALL TO AUDIENCE

Chair Munden opened the call to audience.
No one wished to speak.
Chair Munden closed the call to audience.

COUNCIL LIAISON COMMENTS

Council Member Solomon had nothing to report.

PRESENTATIONS

Historical Society Update presented by Roxy Johnson, President

Ms. Johnson reported the historical society will not be using the garage. The Board met over the summer to plan the fall and winter displays hoping that the Pusch House museum will be opened. The Board received a certification from the Arizona Historical Society. They are actively researching tack room improvements to be useable during the cool months, specifically power to the building. One of the first members to the Board, Lyra Done recently passed away. Unique Indian baskets have been donated by George Jr. a member of the Pusch Family.

CONSENT AGENDA

REVIEW AND APPROVAL OF THE SEPTEMBER 24 STUDY SESSION AND OCTOBER 5, 2020 REGULAR SESSION MEETING MINUTES


				Motion by Chair Gail Munden, seconded by Vice Chair Dan Biel to approve the minutes of September 24 Study Session with corrections to the roster.

Vote: 4 - 0 Carried

Other:

Commissioner Dan Huff (ABSTAINING)


				Motion by Chair Gail Munden, seconded by Vice Chair Dan Biel to approve the minutes of October 5th Regular Session with corrections to the roster.

Vote: 4 - 0 Carried

Other:

Vice Chair Dan Biel (ABSTAINING)

REGULAR SESSION AGENDA

PRESENTATION AND DISCUSSION REGARDING HISTORIC PRESERVATION TOPICS FOR CERTIFIED LOCAL GOVERNMENTS

Ms. Dellerman-Silverthorn presented the attached PowerPoint, there were no questions or comments from the Commission.

DISCUSSION AND POSSIBLE ACTION TO CLARIFY AND APPROVE AMENDMENTS TO TWO (2) APPROVED TOPICS AND SELECT A THIRD (3^RD) ESSAY TOPIC FOR THE 20/21 WILLIAM H ADLER HISTORIC EXPOSITORY WRITING CONTEST FOR LOCAL 4TH GRADE STUDENTS

Ms. Dellerman-Silverthorn presented reworded questions one and two and added a third question regarding horses.


				Motion by Chair Gail Munden, seconded by Commissioner Dan Huff to approve amendments to two approved topics and select the third question as written for the 20/21 William H. Adler Historic Expository Writing Contest for local 4th Grade Students.

				Vote: 5 - 0 Carried

	3.			DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE FUNDING REQUESTS FOR STEAM PUMP RANCH PRIORITIZATION PLAN
				Mr. Jankowski presented staff recommendations as a result of the Study Session on September 24th. The Tier One Priorities are requested for funding of the 2022 year include: Priority 1. Carlos House, Item G, updated costs increased to $205,000. Priority 2. Bunk Houses, Item C changed usage from restrooms to a multi-use space reduced costs to $202,000. Priority 3. Continue Planting Plan throughout property. Priority 4. Procter Lieber House - $510,000 is for preservation of the building only, additional estimates are not being sought at this time. Staff continues to make minor repairs. - will be requested in the future. The Tier Two Group will also be saved for the future which includes: moving the garden to an undisclosed location to allow for better functionality stables tack house updates to the panhandle area of the ranch including shade, ramadas, traffic entry improvements, and landscaping Mr. Jankowski asked if there were any questions or comments. Commissioner Hannestad is concerned about calling planting plan a historic preservation expenditure, he would not approve the third item. Ms. Dellerman-Silverthorn commented that the planting plan has been approved by past commissions and is part of the original master plan. Commissioner Huff added that the planting plan is a part of the original master plan and was reviewed extensively, is based in history, and most plants have historic ties to the Ranch.


				Motion by Chair Gail Munden, seconded by Commissioner Michael Wilson to approve "Priority 1” items 1-3 of the Steam Pump Ranch Funding Requests Prioritization Plan for the upcoming FY22 budget process.

Vote: 4 - 0 Carried

Other:

Commissioner Steve Hannestad (ABSTAINING)

DISCUSSION REGARDING THE HISTORICAL SOCIETY BOARD LETTER RECEIVED ON OCTOBER 5, 2020

Commissioner Hannestad spoke with Mr. Sidles prior to the meeting and Mr. Sidles relayed the rules of order to the Commission. Commissioner Hannestad commented that he felt the commission should be concerned and urged staff to be overly cooperative in addressing the Historical Society concerns. His second concern was how far you go on adaptive use before it becomes detrimental. He wanted to be sure that interested parties have the opportunity to comment on proposed changes before they take place.

DEPARTMENT UPDATE

Ms. Dellerman-Silverthorn reported the Haunted Car Rides were very successful this past month which showcased Arizona history. The Town has begun allowing limited indoor attendance with COVID safe restrictions. She recently attended a meeting to discuss next steps regarding the Garage and Pusch House. The next HPC Meeting is Monday, December 7, 2020 at 5:00 p.m.

FUTURE AGENDA ITEMS

Chair Munden called for future agenda items. There were none.

ADJOURNMENT


				Motion by Chair Gail Munden, seconded by Vice Chair Dan Biel to adjourn the meeting at 5:58 p.m.

Vote: 5 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission, of Oro Valley, Arizona, held on the 2nd day of November, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 8th of December, 2020.

___________________________
MaryAnne Tolmie
Senior Office Specialist