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MINUTES WATER UTILITY COMMISSION REGULAR SESSION NOVEMBER 9, 2020 ONLINE ZOOM MEETING

REGULAR SESSION AT OR AFTER 5:00 PM

CALL TO ORDER - Chair McMillan called the meeting to order at 5:04 p.m.

ROLL CALL

Present:	Byron McMillan, Chair
	Rick Reynolds, Vice Chair
	Charlie Hurt, Commissioner
	Tom Marek, Commissioner
	Robert Milkey, Commissioner
Absent:	Chuck Hollingsworth, Commissioner
	Winston Tustison, Commissioner
Staff Present:	Peter A. Abraham, P.E., Water Utility Director
	Mary Rallis, CPA, Water Utility Administrator
	Lee Jacobs, P.E., C.P.M., Engineering Division Manager

CALL TO AUDIENCE - No comments were received.

REGULAR SESSION AGENDA

REVIEW AND APPROVAL OF THE OCTOBER 12, 2020 REGULAR SESSION MEETING MINUTES


				Motion by Commissioner Charlie Hurt, seconded by Commissioner Robert Milkey to approve the October 12, 2020 minutes as written.

				Vote: 5 - 0 Carried

	2.			APPOINTMENT OF ONE MEMBER (TEMPORARILY DESIGNATED AS CHAIR) TO WATER UTILITY COMMISSION FINANCE SUBCOMMITTEE EFFECTIVE IMMEDIATELY
				Chair McMillan explained there is a vacancy on the Finance Subcommittee. The temporary appointment of a Chair is needed and in January, membership will be reevaluated.
				Commissioner Marek volunteered to fill in on the Finance Subcommittee and provided his background.


				Motion by Chair Byron McMillan, seconded by Commissioner Charlie Hurt to appoint Tom Marek as the temporary Finance Subcommittee Chair.

				Vote: 5 - 0 Carried

	3.			UPDATE AND DISCUSSION ON WATER RATES ANALYSIS
				Water Utility Administrator Mary Rallis provided a presentation regarding the work completed on the baseline pro forma and included the following: - Purpose - Water rates update and discussion outline - Revenues and expenses - The Operating Fund - The Water Resource and System Development Impact Fee Fund Water Utility Director Peter Abraham continued the presentation and included the following: - Baseline operating revenues - pro forma - Baseline operating expenses - pro forma - Baseline debt service, capital, ending cash balance - pro forma - Baseline analysis - Operating Fund - Baseline analysis - GPF Fund Discussion ensued amongst the Commission and staff regarding Item #3.

	4.			UPDATE AND DISCUSSION ON THE PARTNERED NORTHWEST RECHARGE, RECOVERY AND DELIVERY SYSTEM PROJECT
				Water Utility Director Peter Abraham provided a presentation and included the following: - The foundation of the Northwest Recharge, Recovery and Delivery System (NWRRDS) project - Map of the project - NWRRDS partnered project elements - Recovery well design and construction - Drilling rig arrival and setup - Mechanics of well drilling, construction and development - Mechanics of pump testing - Well construction completion - Financials Discussion ensued amongst the Commission and staff regarding Item #4.

	5.			DISCUSSION AND POSSIBLE ACTION ON CANCELLATION OF THE DECEMBER WATER UTILITY COMMISSION MEETING
				Chair McMillan explained the reason for a possible meeting cancellation.


				Motion by Commissioner Robert Milkey, seconded by Commissioner Charlie Hurt to cancel the December Water Utility Commission meeting.

			Vote: 5 - 0 Carried

	6.		COUNCIL LIAISON COMMENTS Water Utility Director Peter Abraham reported a new Town Council liaison has not yet been assigned to this commission.

	7.		SUBCOMMITTEE/COMMISSIONER REPORTS

		A.	FINANCE SUBCOMMITTEE Commissioner Milkey reported the Subcommittee met once and discussed Scenario A, which would address the revenue shortfalls demonstrated in the baseline. This work continues and staff and the Subcommittee should have information to share with the Commission by January.

		B.	WATER RESOURCES AND CONSERVATION SUBCOMMITTEE Chair McMillan reported the Subcommittee will resume meeting early next year to primarily discuss water conservation issues.

	8.		DIRECTOR'S REPORT Water Utility Director Peter Abraham provided a report and included the following: - Announcements - Upcoming meetings

CALL TO AUDIENCE - No comments were received.

FUTURE AGENDA ITEMS - No future agenda items were requested.

ADJOURNMENT


				Motion by Commissioner Charlie Hurt, seconded by Commissioner Tom Marek to adjourn the meeting at 6:26 p.m.

Vote: 5 - 0 Carried

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 9th day of November, 2020. I further certify that the meeting was duly called and held and that a quorum was present.

Dated this 12th day of November, 2020.

___________________________
Danielle Tanner
Senior Office Specialist